When it comes to protecting your practice you carry insurance to protect buildings and your practice. Now I want to protect all your valuable information is held about you. I don't want to scare anyone, but many offices not recognizing that they have eliminated their graphics, they are not film or written HK Xrays to their financial information. All this is an extremely valuable data out to a big expensive hangs computer called a server. Hard disk life expectancy is around 5 years server. There is also nothing to stop viruses, damaged data fried memory, power supplies, flood, fire and tornado.
If it scares you or you regard this probably should be. I was there on the bad side of this situation countless times. When I have to call a doctor and ask him, do you have a backup copy? The RAID failed and bad data was written and corrupted folders Dentrix, making it Unrecoverable.
The conversation went downhill from there. Because the data was corrupted and not the actual hard drive failure options for recovering data were minimal. There was no backup. I went to Dentrix to restore a database, but the file was pretty much non-existent.
Road to recovery was sad and miserable and I was very upset customer, but someone installing it with online data backup service never full file backup. (Online-how to backup service are a great way to keep your data for backup, just make sure you check it some time, because this is important, but you need to make sure it works)
So let's give this a go. Backing up data and being sure that it doesn't have to be a headache. This steps, I would suggest.
Make sure your hard drive in your server. Means that your hard disk in a RAID 1 configuration is written to a hard drive are immediately written to the second hard drive. RAID 5 is also an option, but serious overkill in terms of structural complexity and costs at the dental office. This is your first layer of protection and to stop your practice of shutting down, if one hard drive is not better.
Choose a good and inexpensive online backup solution for your Office. I would use it to backup your data management practices, but it can become expensive for backing up digital x rays and intraoral images online because for five years you could have up to 35 GB of data, which can also be a lot of time to load after failover. I'm not saying it won't work, I just don't think it's the best solution.
Go out and buy 3 external hard drives, large enough to back up the server's maximum capacity hard drives in such a way that no matter how full they are you don't have to buy new drives. You can use Windows backup or a few other good backup software programs. Schedule backups to run at night and rotate disks on a daily basis. So you always have a backup of the previous days off site with you.
Check your files. This is the last step, but the most important ones. I've been in many offices, where they thought their techniques did it right and I get back in my hand and see if you work for months or, in one case, it wasn't just the correct backup folder, or file backup has been locked for the time and never recovered. Thus the final step is the most important for your Office. Make it a rule that at least once a week you want to test a backup and that it is equally important and making sure that the water is turned off when you leave at night and doors locked.
I am not a doctor and do not work on humans, but I hope I saved practice today.
If you have questions or comments or comment on a post or visit http://www.sodiumsystems.com/dental-technology-integrators-contact-us/
Sean Hall
Sodium systems Co owner
http://www.sodiumsystems.com/
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